Section 1: Schedule of Events
The Annual Deaf Golf Tournament is to be held during the second week of full three - day in the month of
September. The normal schedule of events starts with:
A Three - Day Tournament (Thursday to Saturday)
1. Registration on Thursday
2. Practice round on Wednesday (optional)
3. Orientation and general meeting begins on Thursday night at 7 pm
4. Tournament starts on Thursday / Friday (54 holes, three -day event)
5. a. After Thursday’s / Friday’s round, top ten golfers participate in nine-hole shootout after all
golfers complete 2nd round (optional)
b. After Thursday’s / Friday’s round - Putting contests to anyone (optional)
6. Tournament ends on Saturday
7. Banquet and awards ceremony on Saturday night.
Section 2: Tournament Site Requirements
The golf course format shall meet the following requirements:
1. Total yardage: for men’s tee between 6000 – 6500
for women’s tee between 5200 – 5900
for seniors’ tee between 5700 – 6200 ??????
2. Slope rating shall be between 118 – 129
3. Course rating shall be between 69.0 – 73.0
4. This course has been used for championship medal play by USGA, PGA, regional/local PGA, and/or
deaf golf associations.
5. Has driving range & practice green facilities.
6. Use of golf carts is optional, except in case where a golf club may require us to use the carts.
Participants will be informed in advance whether this requirement is in effect.
7. Must be located in the Northeast of America with 10 states.
8. Demonstrate that course is adaptable to unforeseen weather conditions, and would be in good
shape in time for the Tournament.
Section 3: Hotel / Resort
The hotel / resort accommodations shall meet the following requirements:
1. The maximum travel distance from any major airport shall be no more than 100 miles.
2. The maximum travel distance from hotel / resort to the golf course shall be no more than 30 miles
one way.
3. The designated resort / hotel should have the capacity to hold up to 100 patrons
4. The designated resort / hotel should have the capacity to provide a conference room that holds up to
100 patrons
5. The designated resort/hotel shall produce a contract agreement to cover key Tournament details
with NEDGA.
Section 4: Group / Club Responsibilities as Local Host Committee
NEDGA Board of Directors selects a local group to serve as a local host committee for the upcoming Northeast
Deaf Golf Tournament. Also, the NEDGA Board of Directors makes the final decision regarding site of the
Northeast Deaf Golf Association. The local host committee shall:
1. Reserve golf course (see section 2 for criteria, subject to approval by NEDGA).
2. Reserve hotel / motel (see section 3 for criteria, subject to approval by NEDGA)
3. Adhere to the schedule of events (see section 1)
4. Make program and logistical plans for the banquet.
5. Provide a minimum of $2,000.00 in merchandise prizes, cash, and / or gift certificates, excluding the
entry fees. Provide information to NEDGA on its tentative plans to solicit support from the local
community and the business sector.
6. Be responsible for collecting from each participant at the Northeast Deaf Golf Tournament as part of
the registration package:
a. Annual NEDGA membership fees of $5.00 or $10.00. (??????)
b. Registration fees of $10.00 (this goes to the local host committee)
c. Prize entry fee of $50.00
d. Additional $10.00 for late registration entries (that arrive within two weeks prior to the
Tournament)
e. A copy of GHIN handicap card for proof (???????) (best practice policy??)
(On a flyer, please include this statement as follows:
If you never had one before, please click this link and get the idea of what it looks like:
http://www.ghin.com/exchange/documentation/erevdemo.htm
So, there is a further instruction how to apply and get the information at this link:
http://www.ghin.org/
7. Effectively publicize the Tournament, including details on time, date, and place of the State
Tournament at least six (6) months in advance of the Tournament date.
a. Put advertisements in print media such as SigNews (still ???) and NAD Mag ??? Also
send word on the Internet via the national deaf community, and related deaf golf association
websites and listserves such as Deaf Digest, USA-L News, etc.
8. Provide alternative housing arrangements for participants who do not want to stay at host
hotel/resort. Every effort must be made to encourage lodging arrangements with host hotel/resort to take advantage of free room use by local host committee Chair/members.
9. Provide hospitality for participants, especially those from outside the USA. Entertain the participants
to local and American culture.
10. Arrange conference room for the orientation and general meeting on Thursday night from 7 to 10 p.m.
(See Section 1)
11. Publish the program book on the Tournament and distribute one to each participant.
12. Select an individual as Chair of the Local Host Committee, and get approval on the selection from the
NEDGA Board of Directors
13. Appoint with the NEDGA Board of Directors’ approval a treasurer or a designated representative who
will submit two financial reports as follows:
a. at least 60 days prior to the tournament and
b. Within 60 days after the conclusion of tournament.
14. Provide prizes, trophies and/or plaques (see section 5)
Section 5: Prizes, Trophies and/or Plaques (let’s discuss at the meeting)
1. Trophies / or Plaques shall be distributed to:
a. First top ten men scratch golfers
b. First top five women scratch golfers
c. First top three senior scratch golfers
d. First top three net golfers
2. Cash Prize: (Optional)
a. First Place winner receives $750 or less (see Amateur Status policy)
b. The rest of standings – up to local host committee to establish prize payout system
Section 6: NEDGA Responsibilities
1. NEDGA Board of Directors will be responsible for the following expenses upon the local host
committee receipt(s) and / or proof of purchase(s).
a. Charges incurred for the meeting room(s)
b. Photos taken at the event (to be placed in the NEDGA history books)
c. Video / camcorder VHS tapes / CDs / DVDs - optional
d. Extra copies of the program books (limit five)
e. Refund of the one hundred ($100.00) dollar deposit after the final financial report
2. Tournament Code of Conduct and Rules Compliance
a. NEDGA Board of Directors shall mediate any disagreement among golfers during the
Tournament. A golfer may bring a complaint first before the Men’s and Women’s Golf Team
Directors, provided there are other witnesses. The Golf Team Directors will review the complaint
and consider the merits of the complaint. If the complaint has sufficient merit, then the Golf
Team Directors ask for the meeting of the Board of Directors that is present at the Tournament.
The Board of Directors shall review the case as presented by the Golf Team Directors. The
Board of Directors has full authority to render a decision, such as reprimanding or suspending
the affected participant in relation to participating in the Championships as a result of his / her
inappropriate behavior or action.
b. NEDGA Board of Directors shall establish the rules of the Tournament. In general, the USGA
rules apply and the golf course’s local rules will be considered for compliance. The NEDGA
Board’s final decisions on Tournament rules supercede those of the local club pro’s rules, etc.
However, the local club pro shall be consulted for advice, as the NEDGA Board of Directors
deems necessary to settle unique circumstances, etc.
c. NEDGA Board of Directors shall oversee the posting of scores and making decisions for pairings
during the duration of the Tournament.
Section 7: Dual Flight System
NEDGA shall use the gross and net scores system. The NEDGA handicap committee shall:
1. Advice and assist the local host committee on procedures with the handicap system to determine
fairness and appropriateness with the pairings for Tournament play.
2. Gear the awarding of top prizes towards those that participate in the gross score system.
3. Assign new handicaps to those who participate the first time in the Tournament.
Section 8: Prospective Future Bidders
Prospective groups shall propose their bids at the Annual NEDGA membership business meetings. They shall:
1. Demonstrate there are sufficient members within the regional/local organization to plan and
implement the activities for a three -day Tournament.
2. Provide evidence of interest from the golf course and hotel and /or resort to sponsor the
Tournament.
3. Produce details in the bid proposal such as the area’s geographical position within the USA, , the
local area’s options for tourism and family fun activities, prior history in golf with the local deaf
community and the local hard of hearing population, and etc.
4. Place a conditioned, refundable deposit of one hundred (100) dollars in advance to make the bid.
If the bid is not awarded to the group making the bid, the deposit is refundable by the NEDGA to the
group.
5. In case, the first choice bidder fails to meet the requirements as expected, then the second choice
bidder will be awarded the bid to sponsor the Tournament.